Free tool
Microsoft Project owner list
Who owns what, and how do I reach them? Open your plan's XML file and get every task owner with their email, how many tasks they have open and what's due next.
Drop a Microsoft Project .xml file here
In Project: File → Save As → XML Format (*.xml). The file is read in your browser and never uploaded.
How to save your plan as XML
- Open the plan in Microsoft Project (desktop).
- Choose File → Save As, pick a folder, and set Save as type to XML Format (*.xml).
- Click Save. Your .mpp file is unchanged; the .xml is a copy.
If the email column comes back empty, the addresses aren't in Project yet. How to add and export resource email addresses in Microsoft Project walks through the Resource Sheet.
What to do with the list
- Check in with each owner. Paste the To line into Outlook for a team note, or better, send each person a short message about their own tasks. The status update request email generator writes one.
- Balance the load. The open-task count shows who is carrying most of the plan before it shows up as slip.
- Fix gaps early. Unassigned tasks and owners without an email are the ones nobody will ask about.
Questions
Why XML and not the .mpp file?
An .mpp file is a proprietary binary format that only Microsoft Project reads reliably. Project's own XML format (File → Save As → XML Format) contains the same tasks, resources, assignments and email addresses in an open format.
Where do the email addresses come from?
From the Email Address field on Project's Resource Sheet. Resources with no email there are listed as “Missing”; add the address in Project and save the XML again.
Who counts as a task's owner?
The first work resource assigned to each active, non-summary task. Material and cost resources, summary rows, inactive tasks and the project summary task are skipped.
Is my project file uploaded?
No. The file is read by your browser on your computer, and nothing is sent to PingCadence or anyone else.
Ask every owner, on a schedule
PingCadence imports the same XML file, drafts a check-in for each owner showing their planned dates, and sends it from your own Outlook after you approve the batch. Owners answer in about 30 seconds, and your baseline stays put so the report shows slip. Microsoft Project integration.